Police Clearance Sample Philippines 2025 – NPCS Guide
In the Philippines, a police clearance sample is a mandatory document for many purposes. It is issued by the Philippine National Police (PNP) and certifies that the holder does not have any criminal record in the local police database.
Even though the police clearance sample certificate is easy to obtain, the format can be confusing. So let’s understand each section, its purpose, and significance in detail.
What is Police Clearance Sample?
A Police Clearance Sample is also called a police character certificate. In some places, it is also referred to as a good conduct certificate. As the name suggests, it confirms the good character (absence of any criminal history) of the certificate holder. The Philippine National Police issue this certificate after they have done proper background checks on the person applying.
The format of the police clearance is generally the same all over. However, depending on the jurisdiction, the authority issuing and why it is needed, the format may differ.
Sample National Police Clearance Certificate
Following is a sample of the police clearance that you can obtain from the PNP.
Format of Police Clearance Sample
Generally, the format of the police clearance sample is the same all over. However, it might vary slightly depending on the officer issuing it. The main components of the sample are as follows.
1. Header of the Clearance Certificate
The heading contains:
- On the left, there is a logo of the Philippines National Police.
- The name of the country: Republic of the Philippines
- The name of the issuing authority: National Police Commission
- The label of the Philippine National Police
- All this information is translated into Filipino below the English version.
- The control number and office code of the particular police station
- Date of issuance
2. Body of the Clearance Certificate
It contains:
- The title states: Police Clearance
- Information about the applicant: name, address, birth date, birthplace, age, sex and civil status
- The statement of Clearance
- The purpose for which the clearance is being obtained
- Next, come fingerprint impressions of the application
- Name, signature and designation of the Duty Officer
- Name, signature and designation of the Officer-in-Charge who has approved it
- Date of issuance
Police Clearance Request Letter Sample
A police clearance request letter in the Philippines generally includes the applicant’s personal information, the reason for requesting the clearance, and a formal request for processing. It’s also important to mention that the applicant has no criminal record and no ongoing criminal cases.
This letter is essential for various purposes, including job applications, visa processing, or other legal requirements. Make sure to clearly state your details and provide any supporting documents to help speed up the processing of your request.
Here are the key parts of a sample letter for requesting police clearance certificate:
1. Header of the Request Letter
- Sender’s Information: Include the applicant’s full name, address, email, and phone number.
- Recipient’s Information: Provide the police station’s details, including the Officer-in-Charge’s name and the station’s address.
- Date: Indicate the date the letter is being written.
- Subject: A clear, concise subject line, such as “Request for Police Clearance Certificate.”
2. Body of the Request Letter
- Greeting: Use a formal greeting, such as “Dear Sir/Madam.”
- Purpose of the Request: Explain the reason for the request (e.g., employment, visa application).
- Applicant’s Information: Include the applicant’s full name, date of birth, address, and any other relevant details.
- Mention Clear Criminal Record: State that the applicant has no criminal record in the specified area.
- Attach Documents: List any attached documents, like copies of ID or proof of address.
- Closing: Conclude with a formal closing, such as “Yours faithfully,” followed by the applicant’s signature (if submitting a hard copy) and printed name.
Steps to Obtain Police Clearance Certificate
You can apply for police clearance online and get it in person.
1. Online Application
- Visit the official website
- Create an account
- Complete the form by submitting all relevant police clearance documents
- Pick a time for biometric verification
- Make the payment
- Visit the nearby police station on the appointment time and date.
2. Physical Application
- Visit the police station in your locality.
- Take all the relevant documents along
- Submit a filled form with all the requirements
- Your photo and biometrics will be done on the spot
- Obtain a physical copy of your police clearance certificate.
Who Requires National Police Clearance Sample 2025?
Here’s why you need sample police clearance in 2025:
- Applying for a permanent residency abroad or for an international visa. The process involves getting a police clearance to ensure that the applicant is of good moral character.
- Working around children. Volunteers in any field also require it.
- Applying for jobs in the Philippines. The government sector jobs have it as mandatory while some private firms may not require it.
- Trying to adopt a child.
- Applying for business permits and other licenses and permits.
Process of Police Clearance Certificate Renewal
To get your police clearance certificate renewed, you just need to follow these easy steps.
- Visit the nearest police station in your jurisdiction
- Ask the officer in charge for a renewal form
- Fill out the form and submit all the required documents.
- Pay the renewal fee
- Sometimes, you might be required to provide fingerprint impressions. Give them if needed.
- Collect the renewed police clearance certificate
Conclusion
Obtaining a police clearance in the Philippines is a straightforward process, provided you have the right documents and information.
A well-prepared police clearance sample application includes your personal details, the purpose for needing the clearance, and a declaration stating that you have no criminal record. Including all necessary supporting documents, such as valid ID and proof of address, will help speed up the process.
By following these steps, you can ensure a smooth application experience and receive your police clearance in a timely manner for your specific needs, whether it’s for employment, travel, or other legal requirements.
